Terms / Conditions of Venue Hire and Associated Facilities:

Bookings:

• We generally do not require a deposit except when catering is involved.
• We book you in for the dates and times you require if that is available.
• And provide you with first option should a third part, require the same time slot as you. In which case, we will advise you accordingly to check whether you still require the booking, should you confirm as such, full payment for venue hire (room only) is then required to secure your booking.
• Alternatively you may wish to secure your booking initially with a $200 deposit, with balance of payment on attendance.- unless under prior arrangements.
• Where catering and or refreshments are involved, we require a 25% deposit on estimated total catering cost, and the $200 deposit  on Confirmation.

Cancellation of booking –

Cancellation Fees:

If you paid a Deposit - This Deposit non-refundable when you give us 3 days or less notice before the actual day of booking.

If you paid a Deposit -  and cancel the booking outside of the 3 day period, an admin fee of $100 is chargeable. Your deposit will be refunded

Where no deposit is taken, the full amount of venue hire fee ( room only ) as booked applies, when you cancel give us 3 days or less notice.

Conditions of Use – Above Venue

• Note: Any equipment & or personal items taken into the Conference Centre is the responsibility of the client so named booked under for its usage on the specified day, in the event of loss or damage .Conference Centre Management bears no responsibilities for any such occurrence.
• Any damage to furnishings, AV equipment, kitchen facilities and appliances, cutlery, cups & saucers within the Conference Centre during the period of hire is subject to a current market replacement value by the client.
• Where kitchen facilities & associated utensils are used, it is the responsibility of the client to wash and clean up on completion of event. Extra cleaning charges will be levied should that arise.
• Conference Centre Management’s Public Liability only extends to events organised directly by their own entity .
• Organisations and or individuals who hire the venue for their own undertakings are responsible for their own Public Liability commitments to their attendees and clients.
• Confirmation as such by the client on the hiring of the venue, shall constitute acceptance of the above terms reference to the usage of the venue.
  

End Terms / Condtions – Venue Hire – Cambridge Conference Centre – updated April 7 2009